Selecting the right tool for the job is an important function in every project. When working on home improvement projects we rarely start with the tool and try to find a job around the house that we need to use it on. We don’t always do the same thing with technology tools. There are times when we start with the tool and then work backwards into the project.
There are many technology tools that can be used for collaboration with other colleagues. Defining your purpose, determining the functions you need to have in a tool for a specific project and determining the short term and long term needs are all very important in choosing the right tool for the job.
Define Your Purpose
What do you want to achieve?
What products are to be created?
What are the dimensions of the collaboration? Singular or multifaceted?
What Functions Do You Need?
Collaborative Editing
Calendar
Resource Sharing
Discussions
Document Sharing
Short Term and Long Term Needs
What do you need the tool to do now?
What will you need it to do as the collaboration grows? Not always easy to anticipate.
Will everyone be able to use the tool right away or is training needed?
Do you need a tool that does many things or one thing?
Tools For Collaboration
These tools are just a few that might work for a collaboration. Each has their strengths and functions that can be evaluated. Some of the tools do similar things, but there are subtle differences that need to be considered whether it will be a better tool for the job. Google Docs and a wiki might appear to do the same thing, but they have differences that make them unique and could make one or the other better for a collaborative team.
Google Docs
Online word processor, spreadsheet and presentation creator that can easily be accessed access from home and school. Also makes it very easy to share their work with other teachers for collaborative editing. Google Docs is password protected and can only be viewed and edited by selected people.
Wiki
Creates a space for teams to build collective writing and resources that can be edited from any web browser. Wikis can be configured to be viewed and edited by anyone or only people that have been designated.
Wordpress/Blog
Allows groups to easily setup a web page for blogging or sharing news about a project. Also gives a team a place to have discussions about the project and resources that have been added as blog posts. A blog can be public or private.
Google Sites
Creates a space that can be used to share Google Docs, calendars, to do lists and resources. Site is setup for easy additions of pieces to the site. Can be public or private.